Core data categories
| Data category | Typical systems or owners |
|---|---|
| Import entries | ACE, broker packets, customs broker portals, entry summaries, invoices |
| Duties, taxes, and fees | ACE, broker statements, finance systems, landed-cost files |
| Product master | ERP, SAP, Oracle, NetSuite, PLM, item master, SKU catalog |
| HTS and origin | Trade compliance systems, broker data, classification records |
| Export evidence | TMS, freight forwarder files, bills of lading, export invoices, AES, customer records |
| Inventory movement | ERP, warehouse systems, lot records, serial records, FIFO or LIFO records |
| Manufacturing support | Bills of material, batch records, yield records, production orders, plant systems |
| Destruction support | CBP notices, destruction certificates, supervision records, recovered material values |
| Claim rights | Waivers, business records supporting transfers, drawback-right certifications or assignments where applicable, vendor or customer agreements |
| Review history | Approvals, exceptions, calculations, filing status, CBP responses |
Why data readiness matters
Drawback recovery is limited by the weakest record in the chain. A company may have paid millions in recoverable duties but still be blocked by missing export proof, inconsistent units of measure, changed HTS classifications, unclear product lineage, or claim-right gaps.